Category Archives: Data Analytics

Create a Help Desk for Data

analytic metrics, numbersCompanies need to create a help desk for data, similar to the help desk they created for hardware, software, application, network, and user problems.

Can you imagine if companies didn’t have a computer help desk and each department had figure out their own computer issues? If each department had to find, load, configure, and troubleshoot their own hardware and software?

But isn’t that how most companies operate when it comes to data and data projects?

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Mack-the-Auditor Gets Audited! Part 3

Review ACL log

This is the third of 3 posts; this post describes how I audited the auditors and my perspective on the whole thing.

Read the first post (background) and the second post (audit results).

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Mack-the-Auditor Gets Audited! Part 2

Review ACL log

This is the second of 3 posts; this post describes the audit, some speed bumps, and the audit results.

Read the first post here, which provides the background on the audit and the audit’s scope.

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Mack-the-Auditor Gets Audited! Part 1

Review ACL logUsually, I’m the one doing the auditing, but this time, I (Mack) was the one who was audited.

It was a great experience for me.

Well, sort of. No one likes being audited (ahem). But it gave me a fresh perspective of how others feel when I audit them.

This is the first of 3 posts; this post contains some background info on the project that was audited, and the second one discusses the audit and the results, and in the third post, I describe my perspective on the whole thing, and some takeaways.

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Auditor Struggles, Part 4

This is Part 4 of a Case File series that describes how real auditors tried to apply questionable methods to auditing and data profiling. See Part 1, Part 2, Part 3.

Does the Process X team provide metrics around their process?” I asked.

“Yes,” the most senior auditor replied, showing me the web page where the Process X metrics were displayed.

After reviewing the page briefly, I said, “I see they do metrics by month. You have a year’s data; are you planning to understand how they prepare their metrics and re-calculate them to see if you get the same numbers?”

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Auditor Struggles, Part 3

This is Part 3 of a Case File series that describes how real auditors tried to apply questionable methods to auditing and data profiling. See Part 1 and Part 2.

I looked at the third page of the handout and asked, “What is this?”

“A list of Active Directory (AD) groups and the user IDs in each group. I searched AD for any group containing the system name,” the junior auditor said, “and identified these 6 groups. I then downloaded all the members of these groups from AD into Excel.”

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Before You Analyze Data

Before you start analyzing data, you need to 1) know you have the right data, and 2) understand the data and the process that produced it.

This post assumes, of course, that you already accomplished some of the hardest tasks already: figuring out what data you need, where to get it, and actually getting the data. Good luck with that. :)

This post is part of the Excel: Basic Data Analytic series.

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How to Profile Data

Before you analyze data, you should profile it.

Otherwise, your analysis may not be too broad, too narrow, or you may miss some important insights or errors.

This post is part of the Excel: Basic Data Analytic series.

Data profiling is developing a profile of your data, just as facial profiles of a person, taken from various angles, helps you size up a person’s nose, identify whether his chin is sagging, and how far apart the person’s eyes are.

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Is ACL Analytics Dying?

Spiral deathI fear that ACL Analytics is dying, and has been as long as I’ve been ranting about it.

Making Laurie Schultz their CEO helped, but I don’t think it has been enough.

NOTE: I wrote this well over a month ago, long before I posted the ACL Officially Changes Name & Spots post; I just got sidetracked and forgot about this post. I stumbled across it today in my Drafts folder. I decided to publish it ‘posthumously’ (so to speak) to show 1) how much I’m agonizing over ACL’s direction, 2) how I’ve always felt about ACL’s software, and 3) provide some balance to my previous post.

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ACL Officially Changes Name & Spots

It’s official: ACL is changing its name AND its spots.

I’ve claimed several times that ACL has left its first love (analytics) and doesn’t put enough work into their flagship product, ACL Analytics.

Correction: their FORMER flagship product.

At least they are publicly admitting it finally–they NO LONGER are an ANALYTICS company!

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ACL Desktop Gone in 5 Years?

Rumors have it that ACL will no longer be available on the desktop (laptop, or other local machine) in 5 years.

That is, according to an ACL user who attended the 2018 ACL Connections conference.

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Quote of the Weak – Clean Data Manually

clean data manuallyIf you are in IT, audit, or security (or any other job requiring data analysis), you should NOT be cleaning data manually.

Let me share a recent experience with you….

A young IT auditor texted me at work and asked for some Active Directory user account data that I capture automatically every week, using some scheduled ACL scripts.

If you’re not familiar with my ‘Quote of the Weak’ series, I described it briefly in About. For a list of posts in this series, see here.

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ACL Robotics is NOT Robotics

RPA the robotContrary to what ACL has been touting as their new ‘robotics’ feature, it is NOT robotics process automation (RPA).

[The ‘robotics’ feature is due out later in 2018. It appears to be ACL’s latest attempt to get you to use their GRC software.]

ACL, via John Verver, defines the term this way in his RPA article: “The idea is a relatively simple one: get computers to perform tasks normally performed by humans, and cut resource and time requirements for many repetitive activities.” Continue reading

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ACL Tip: Be Careful when Renaming Tables

acl table leggy




When you need to rename ACL tables, be careful to also rename the associated .fil file also.

Otherwise, you (or your ACL script) might get confused. You might delete the wrong table or .fil file, and create a head-scratching problem.

I know because I confused myself.

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Steal from Agile to Increase Audit Analytics

agile analyticsTo increase the amount and depth of the analytics performed, steal some agile methods, and apply them to your audits.

If you’re not familiar with agile methods, check out the first 5 topics listed here (just click Next at the bottom of each page; the topics are quick to the point and full of pictures).

Briefly, agile projects are performed in cycles, or iterations, rather than in a long, linear-waterfall fashion, which is: do all planning, then field work, then reporting. Each iteration of the project creates some value and includes feedback, which is used in the next iteration to increase the value of the project.

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Kyle and a Conversation about Analytics

kyle bitsA while back, a reader named Kyle and I had a conversation about analytics.

It started with his reading my Excel:Basic Data Analytics post where I list a number of procedures that anyone can do in Excel.

Kyle said he was expecting some “super sophisticated process & methodology that works like magic.”

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Create a Team for Audit Analytics? Part 3

analytics team?In the previous post, Create a Team for Audit Analytics? Part 2, I explored the pros and cons of expecting all auditors to develop a level of data and analytic proficiency.

These auditors would continue to do audit testing that involves analytics as well as testing that does not involve analytics. In addition to keeping up their business skills, they would be learning and upgrading their data analytic skills.

In the first post of this series, I reviewed some of the pluses and minuses of creating a dedicated analytics team.

However, a third option exists, which is sort of a hybrid between having dedicated analytic auditors doing all the analytic work and requiring everyone to increase and develop their data and analytic skills.

Let’s explore the hybrid method in this post, and wrap up the series with a few final thoughts.

This is the third post of a 3-part series…

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Create a Team for Audit Analytics? Part 2

analytics team?In the previous post, Create a Team for Audit Analytics? Part 1, I explored the pros and cons of developing an analytics team.

This team consists of analytic auditors who are dedicated to analytic projects; they would NOT typically manage audits or testing that did not include analytics.

In this post, let’s explore another option for managing and growing analytics in an audit department — expecting all auditors to develop a level of data and analytic proficiency.

This is the second post of a 3-part series…

 

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Create a Team for Audit Analytics? Part 1

analytics team?Once your audit team has proven the value of doing analytics consistently, the next question is: Do we create an analytics team and have the team do all (or the majority) of the analytics?

Or should we expect all auditors to develop some levels of analytics proficiency?

Of course, this question often comes a bit further down the trail on the analytics journey, but I think the sooner it is decided, the better.

This is the first post of a 3-part series…

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The Analytic Staircase for Auditors

analytic staircase stepsBuilding a successful audit analytics program is like climbing a staircase.

The staircase is a set of steps that consist of several items having increasing levels of maturity.

The staircase steps not only help you build your program, but enable you to measure that maturity.

As you view the staircase graphic, mentally insert the word “analytics” before each step.

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5 Things We Need from ACL in 2018

5 thingsHere’s the 5 things I’m hoping will change in 2018 regarding ACL.

They are all related to each other and feed off each other…

Interesting.

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Quick Introduction to ACL

If you’ve ever wondered what Audit Command Language (ACL) is, here’s a quick way to find out.

ACL has provided a quick, one-page introduction to ACL. And I mean quick.

It doesn’t explain a lot, but it gives you a quick peek at the basic user interface.

You could call it the ACL Overview for Dummies.

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IIA Analytics Article Dead Wrong

analytics dead wrong iia tombstoneA recent IIA article on building an analytics function in internal audit is dead wrong.

At least on one major point, anyway. And it’s a big one.

As the tombstone reads, this point is D.O.A (dead on arrival, or more specifically, dead on analytics).

The article, Building a data analytics program, requires IIA membership to view, and is located at https://iaonline.theiia.org/2017/Pages/Building-a-Data-Analytics-Program.aspx (that’s actually good, as it means a lot fewer people will ever read it).

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Analytics Blog Debate Heating Up

A debate on this blog over analytics and the future of internal audit is heating up.

A few readers, including our colleague across the sea, AuditMonkey, have dove in, and skyller and I have responded in kind.

Well, not exactly. AuditMonkey has been more kind, to his credit. But I digress.

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No Analytics, No Audit Department

dead-audit-department

If YOUR audit department doesn’t embrace data, analytics, and automation eventually, your audit department will NOT exist.

No data, no analytics. No analytics, no automation. Eventually, no audit department.

Editor Note: This post really applies to all departments in a company, but mainly I’m addressing auditors, but you might want to read between the business lines….

By embrace, I don’t mean have one or two auditors working on this. I mean the entire department.

Before you cite all the regulatory requirements mandating the existence of an audit department in companies, having an audit department in name only won’t cut it.

Having an inept audit department will not be acceptable to regulators, and it shouldn’t be acceptable to company management either. Or Audit Committees!

Companies need skilled and efficient auditors that can do the heavy lifting, and this need will only increase.

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Audit Automation is NOT all Automation

audit automation ACLSome Chief Audit Executives (CAEs) and audit managers tend to think that audit automation is a set-it-and-forget-it process. NOT.

In this post, I want to expand on a problem I mentioned in an earlier post , 10 Signs Mgmt Doesn’t Really Support Analytics.

Audit management too often thinks that once a process or an audit is automated, ALL auditor/staff hours previously spent performing that process can be reassigned elsewhere.

That is not the case at all.

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No Metrics, Little Analytics

analytic metrics, numbersIf your department doesn’t track metrics on your analytics, you are probably not doing analytics or you are making little progress in analytics.

In either case, its obvious that analytics isn’t very important to your management.

Which is one of the points I made in my post, 10 Signs Mgmt Doesn’t Really Support Analytics.

So far, I have encountered very few audit departments that track meaningful metrics about their analytics.

Counting the number of projects that include analytics isn’t enough.

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Require Analytic Skills to Hire and Promote 

up down arrowsUnless your department is still in the early stages of your analytics journey, analytic skills should be one of your hiring and promotion criteria.

In an earlier post I outlined 10 Signs Mgmt Doesn’t Really Support Analytics.

One of the signs is that hiring and promotion decisions are made without reference to a person’s analytic skills.

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Which Way is Analytic North?

compass analyticsTo create a successful analytics program in internal audit, you must have a plan. A plan that points to analytic North.

That requires WRITTEN goals.

In an earlier post I outlined 10 Signs Mgmt Doesn’t Really Support Analytics.

One of the signs that indicates management isn’t really serious about analytics is that management does not require every staff member to have measurable analytic goals.

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Dedicate an Analytics Champion

analytics leaderTo create a successful analytics program in internal audit, you must dedicate a person to serve as an analytic champion.

In an earlier post I outlined 10 Signs Mgmt Doesn’t Really Support Analytics.

The first sign I noted was the lack of a full-time analytic champion.

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10+ Signs Mgmt Doesn’t Really Support Analytics

mgmt doesn't support analyticsYour management says it wants more analytics, but does it really support analytics? Here’s 10+ signs that indicate that your mgmt:

  • Does NOT knows what it takes to get analytics off the ground
  • Believes that analytics multiply like rabbits, naturally
  • Is NOT willing to make the adjustments required to deliver and sustain real value.

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Why Internal Auditors Should Care about Robotic Process Automation

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Real Auditors Use Excel PowerPivot

powerpivot iconIf you’re an auditor and you are not yet using Excel PowerPivot, you are missing the next greatest thing since spreadsheets arrived.

If you are NOT an auditor, and you don’t use PowerPivot, you’re in the same boat with the auditors mentioned above, and it is sinking.

In other words, if you use Excel, you should be learning Excel PowerPivot. It’s that big.

Let me explain why.

NOTE: I updated this post quite a bit with new info…

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Auditors, Do Data Analytics or Die

If you’re an auditor, you need data analytic skills or you will die.

Or put another way, if you don’t acquire them in the next 1-5 years, you will no longer be an auditor.

Pretty bold statement, isn’t it?

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Filed under Audit, Data Analytics, Employment, Free, Technology, Written by Skyyler